Web Forms (Form Builder)

About Web Forms and Form Builder

Stanford faculty, staff, and students who have a full-service SUNet ID and AFS space can use the Stanford Web Forms service to make contact forms, short surveys and polls, instructor evaluations, and other forms free of charge. No knowledge of HTML, Javascript, or SQL is required.

How do I use Form Builder (Web Forms) to create an anonymous survey?

To create a web forms survey that allows anonymous submissions, add an .htaccess file with the following contents to the subdirectory that contains the survey:

 order deny,allow
 satisfy any

By placing this file in the subdirectory, the contents of the subdirectory are not protected by WebAuth (and therefore anonymous). 

How do I add other admins to my web form?

You can share administration of your form by giving others access to the directory in AFS where the form is located. When someone has administrative (admin) permissions, he is allowed to see, change, and move files. You can assign administrative permissions for the AFS directory that holds your form, but not to a single form.

How do I use the forms service with a vanity URL?

To use the forms service with a vanity URL, find the path that your vanity URL points to and enter that path in the Making the Form Live section of Form Builder. Remember, the path must start with http://www.stanford.edu.

How do I download my form data for viewing in Excel?

You can download form data in Excel or CSV format.

To download your data:

How do I embed my form in another page?

Use inline frames.

Here's sample code:

<iframe src ="http://www.stanford.edu/dept/foo/myform.fb" width="100%" height="300"></iframe>

How do I allow others to edit forms I've created?

First, make sure they are admins in the AFS space that corresponds to the URL for your form. Remember, administrative permission (permission to see, change, and move files) is granted for the entire directory. For security purposes, you might want to store all of your forms in a single directory and give admin permissions for that directory only.

About the Qualtrics web-based survey tool

The Qualtrics survey tool is an easy-to-use, full-featured, web-based tool for creating and conducting online surveys. The survey tool is available at stanforduniversity.qualtrics.com.

I am using the Stanford Web Forms Service. How do I protect a form using WebAuth?

You protect a form using WebAuth just as you'd protect a regular file; by creating an .htaccess file.

Here's an example .htaccess file that protects just one form called 'myform.fb' and allows only Stanford users to see it:

<Files "myform.fb">
AuthType WebAuth
require privgroup stanford:stanford
</Files>

 

Who can use the Stanford Web Forms Service?

Stanford community members can use the Stanford Web Forms Service to make contact forms, short surveys and polls, instructor evaluations, and other forms free of charge. No knowledge of HTML, Javascript, or SQL is required.

Anyone with a full service SUNetID should be able to use the Web Forms Service to create forms.

I am an admin using the Stanford Web Forms Service. Can I edit a form I didn't create?

When you publish a form at a particular URL, even though the Web Forms Service doesn't actually create a file in the corresponding AFS directory, it still checks the permissions in that directory to see if you are allowed to publish files there. That's to prevent unauthorized publishing in your web space.

If you know a form has been published at a URL which corresponds to an AFS directory for which you are an admin, you can use the Form Builder interface to add that form to the list of forms you manage.

How many forms can I create/manage with the Stanford Web Forms Service?

You get 25 forms by default, but the limit is in place only to prevent abuse. 

Use HelpSU to let us know if you need your limit raised.

Launch Form Builder

How do I get help with the Stanford Web Forms Service?

Stanford community members can use the Stanford Web Forms Service to make contact forms, short surveys and polls, instructor evaluations, and other forms free of charge. No knowledge of HTML, Javascript, or SQL is required.

If your question is not answered in Stanford Answers, you can: