How do I add other admins to my web form?

You can share administration of your form by giving others access to the directory in AFS where the form is located. When someone has administrative (admin) permissions, he is allowed to see, change, and move files. You can assign administrative permissions for the AFS directory that holds your form, but not to a single form.

Grant access to all forms in a directory

  1. Make sure the person has administrative access to the AFS space where your form is kept. For security reasons and to make forms easy to find, you might want to store all of your forms in a single directory and give admin permissions for that directory only. Learn how to set permissions.
  2. Have your co-workers verify that they are listed as an administrator and add your form to their list of managed forms. Enter the form's URL at and click Add.

    Let's say, for example, that you created a form published at and one of your colleagues is an admin of /afs/ir/dept/foo. When he enters the form's URL in the Form Management screen and clicks Add, the form is added to the list of forms he'll see when he visits formbuilder. 

Grant access to a single form

If you want to give someone access to a specific form and data but not the entire AFS directory, visit and select the form to be shared. Once the form loads, visit the "Manage" tab and add the SUNetID of the person to whom you want to grant access. If they have an account, they will be added immediately as an admin.

The Web Forms page has more information about this service.